赞比亚大学记录管理研究

论文摘要

本文调查研究了赞比亚大学有关记录管理的现状(记录管理效率低、不诚实等),并分析原因提出改进方案。例如,被调查者中有69.8%的人承认在他们任职期间一些记录消失的事件。他们同样承认他们很难定位并且恢复这些记录。造成赞比亚大学记录管理不善的原因有许多,其中最主要的原因在于赞比亚大学缺乏一项记录管理程序。因此,该大学就没有管理记录政策、记录保留以及销毁计划表、手册和小册子的指导以便于更好地顺利实施记录管理。在这方面,记录负责人以及来自其他大学的雇员就无从晓得他们应该怎样处理记录。许多负责人在保留记录时不明确记录应该保留的时间长度,因此只能过早地处理掉这些记录。由于缺乏指导类的文件作为依据,因此记录不能很好地分类、编排和入档。本项研究同样发现,大学电子记录储存于数据库、电子邮箱以及其他二级存储设备,例如,DVD光盘、CD光盘还有软盘等,这些记录很容易地丢失,也需要在专家的指导下统一规范的管理。由于缺乏记录管理程序,同样造成了记录管理功能不能最大限度地享有来自大学的支持。另外,记录管理专家也无法与来自信息技术部门共商大学电子记录管理事宜。赞比亚大学记录管理应该考虑设置适当的管理机构,以便于协调和指导大学的档案管理工作。

论文目录

• Abstract（Chinese）
• Abstract（English）
• Acronyms
• CHAPTER 1 INTRODUCTION AND BACKGROUND INFORMATION
• 1.1 Introduction
• 1.2 Historical Background of the University of Zambia（UNZA）
• 1.3 Principal administrative Offices of UNZA
• 1.4 Schools,Directorate and Institute of UNZA
• 1.5 Other Units of UNZA
• 1.6 Records creation and management at UNZA
• 1.7 Categories of records at UNZA
• CHAPTER 2 STATEMENT OF THE PROBLEM, PURPOSE, THEORETICALFRAMEWORK AND OBJECTIVES OF THE STUDY
• 2.1 Statement of the Problem
• 2.2 Justification of the research
• 2.3 Applied value of the research
• 2.4 Academic value of the research
• 2.5 Theoretical Frame work
• 2.6 Objectives of the Study
• 2.7 Research Questions
• CHAPTER 3 LITERATURE REVIEW INCLUDES CONCEPTS DEFINITION,USESOF RECORDS AND CAUSES OF MALADMINSTARTION OF RECORDS
• 3.1 Maladministration of records
• 3.2 A record
• 3.3 Characteristics of a record
• 3.4 Uses of records
• 3.5 The concept of records management
• 3.5.1 Records life cycle model versus Records Continuum model
• 3.5.2 The importance of understanding the records life cycle and records Continuum models
• 3.6 Causes of Maladministration of records
• 3.6.1 Records management program
• 3.6.2 Benefits of developing and implementing a records management program
• 3.6.3 Records management program building blocks
• 3.6.4 Records inventory and appraisal
• 3.6.5 Elements of a records management program
• 3.6.5.1 A records retention and disposal schedule
• 3.6.5.2 Active records management
• 3.6.5.3 Semi-active and Inactive records management
• 3.6.5.4 Vital records protection
• 3.6.5.5 Forms, correspondence, reports, policy and procedures documentation management
• 3.6.5.6 Electronic records management
• 3.6.5.7 Personnel for records management
• 3.6.5.8 Finance for records management
• 3.6.5.9 Procedures for records management
• 3.6.5.10 Records management policy
• 3.6.6 The position of records management function in the organizational structure
• CHAPTER 4 RESEARCH DESIGN, POPULATION DESCRIPTION, SAMPLINGTECHNIQUES, DATA COLLECTION METHODS AND DATA ANALYSIS METHOD
• 4.1 Research design
• 4.2 Population and Sample Size
• 4.3 Sampling Procedure and Justification
• 4.4 Sampling Units
• 4.5 Data Collection instruments
• 4.6 Data analysis methods
• CHAPTER 5 INCLUDES RESEARCH FINDINGS, DISCUSSION OF THEFINDINGS, CONCLUSION AND RECOMMENDATIONS
• 5.1 Research findings reporting
• 5.2 Discussion of the research findings
• 5.3 Conclusion
• 5.4 Recommendations
• 5.5 Limitations of the research
• 5.6 Problems Encountered during the Research
• 5.7 Achievement of the research
• 5.8 Suggestions for further Research
• Dedication
• Acknowledgements
• References
• Appendix